Office Manager - Legal Practice

Our client is a niche firm specialising in the defence of serious crime. They are a modern and dynamic firm, who embrace the latest technology and cutting-edge practices in their strive for excellence. They pride themselves on thorough and robust defence case preparation, working hard to formulate novel points to enable us to articulate powerful and compelling submissions on behalf of those whom they represent.

Salary: £35,000 to £45,000

The Role

They are fortunate to benefit from a solid team of talent comprising some of the best solicitors and barristers who are eminent within their profession. They are continually expanding and are now seeking to develop that team further by the addition of an Office Manager to support the team in all aspects of office work including, but not limited to:

• Maintain and manage the offices efficiently on a day-to-day basis, including travelling to our offices nationwide regularly
• Assist in the expansion of the firm, including recruitment
• Facilitate the setting up and ongoing management of new offices
• Manage the general office administration and front of house operation
• Assist in the HR functions, including but not limited to, staff meetings / appraisals, new starter inductions, and independently managing any matters that may arise
• Assist the finance team to ensure the needs of the business are met on an ongoing basis
• Assist the Risk & Compliance Manager to ensure that all policies, procedures & standards are up to date / adhered and complied with
• Liaise with external auditors, compiling all information needed and manage the audit process
• Manage all external supplier contracts including, but not limited to security, alarm and cleaning
• Monitor and maintain the general condition of the office
• Facilities and repairs – including organising a trusted selection of tradespeople to rely on
• Maintain appropriate stock levels of consumables and stationery
• Managing all IT related equipment and arranging any maintenance needed; computers, phones, photocopiers, franking machine etc
• Managing all incoming and outgoing post daily
• Ensure all document management is completed efficiently including filing, archiving and file closures

The Person

The suitable candidate will have a high level of interaction with all functions of the business, therefore, to be considered you will need to be a natural people person and strong communicator. Computer literate with excellent telephone manner. Must be able to work on their own initiative and have good decision-making skills.
We are seeking a bright, presentable, positive person who is reliable, flexible, organised with the ability to multi-task. Must have a minimum of seven years’ office management experience managing a similar size office (40 employees).

Please get in touch with the team on 02085497212 or submit your CV using the link below