Business Administration Coordinator

Company Description

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

This role is responsible for managing facilities across multiple sites (Birmingham, Bourne End, Stoke and Stockton), acting as the primary point of contact for landlords, FM contractors and internal teams to ensure sites are compliant, well-maintained and operating effectively. The role also covers full fleet management, including company car requests, pool cars, fuel cards, driver queries, and liaison with fleet providers and internal departments. Additionally, the role provides general business administration support including raising purchase orders, coordinating occupational health surveillance, managing safety passports and employee travel profiles

Facilities Management
Act as the primary point of contact for all facilities-related enquiries across Birmingham, Bourne
End, Stoke and Stockton sites
Liaise with landlords and FM contractors to ensure necessary works are carried out effectively
Ensure RAMS are in place, adequate and reviewed prior to any works taking place
Manage visitor administration at the Birmingham office
Maintain site records and documentation for compliance and auditing purposes
Manage office supplies and door access systems
Work alongside the EHS team to ensure offices are maintained to the required standards
Fleet Management
Manage pool car allocations to minimise the need for hire vehicles
Review and process new company car requests and orders
Handle employee company car queries, liaising with fleet providers, the Veolia fleet department
and payroll as required
Manage fuel card setup, MileagePoint devices and driver data
Handle vehicle fines, approve repairs, and oversee MOT and service management
Maintain fleet data and insurance databases
Support accident follow-up actions and internal reporting
General Business Administration
Raise purchase orders for training courses
Coordinate occupational health surveillance logistics
Manage and maintain Safety Passport cards via Skillsguard
Set up and maintain employee travel profiles via Neo
Provide general administrative support across VWT and WTS as required

Qualifications

GCSE (or equivalent) in English and Maths at Grade C/4 or above, to demonstrate a basic level of literacy and numeracy required for maintaining records, reports and correspondence.

● A relevant business administration, facilities management or related qualification (e.g. Level 3 Certificate in Facilities Management or similar)

Additional Information

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.