Junior Administrator

Junior Administrator

Role Overview

The Junior Administrator provides administrative and operational support to ensure the smooth running of digital systems and compliance processes across the Flannery fleet.

Working closely with the wider digital operations team, the role is responsible for maintaining accurate records, supporting system monitoring activities, coordinating information between departments, and assisting with pre-hire readiness checks. This position offers an excellent opportunity to develop technical and compliance knowledge within a fast-paced plant hire environment.

Key Responsibilities

• Assist with maintaining accurate compliance records and system documentation.

• Update internal databases, spreadsheets, and reporting tools with system and fleet information.

• Support the review of compliance reports and identify missing or incomplete information.

• Maintain fleet records and assist with machine allocation updates.

• Support the verification of machine details following installations, transfers, or configuration changes.

• Assist with data validation exercises and routine audits.

• Support daily monitoring activities by reviewing system reports and highlighting exceptions.

• Assist with logging faults, issues, and service requests for escalation to relevant teams.

• Monitor incoming requests and ensure they are recorded and tracked appropriately.

• Support communication between depot teams, engineers, and operational departments regarding machine readiness.

• Produce routine reports and distribute information to relevant stakeholders.

Skills & Experience

Essential

• Strong administrative and organisational skills.

• High attention to detail and accuracy.

• Good working knowledge of Microsoft Office applications, particularly Excel.

• Ability to manage multiple tasks and priorities effectively.

• Strong written and verbal communication skills.

• Comfortable working with databases, systems, and digital platforms.

Desirable

• Previous experience in an administrative, operational, or compliance support role.

• Experience working within plant hire, construction, logistics, transport, or engineering environments.

• Familiarity with fleet management systems, telematics, or digital reporting tools.

• Understanding of compliance processes and record management.

Personal Attributes

• Organised and methodical in approach.

• Reliable and dependable with a strong focus on accuracy.

• Willing to learn new systems and processes.

• Proactive and able to work independently when required.

• Strong team player with a positive attitude.

• Able to manage routine administrative tasks while maintaining high standards of quality.

Development Opportunity

This role provides a progression pathway into Digital Administration and Compliance roles, offering exposure to fleet technology, operational systems, compliance monitoring, and stakeholder management within a leading plant hire business.