HRIS Specialist

Rullion is offering an exciting opportunity for an HRIS Specialist ready to make an impact within a well-established rail organisation. In this role, you'll take ownership of HR systems, supporting their ongoing development and ensuring they effectively meet the needs of the business and its workforce.

Join a forward-moving rail organisation where your expertise will help power the systems behind a workforce that keeps the country connected

Purpose of the Role:

Maintain the companies HR and Payroll system (Workday)
Configure changes across HCM, Time Tracking, Absence, Security, Integrations, Reporting and Payroll modules in Workday.
Manage and monitor integrations to and from Workday.
SME in the development of HR systems in line with the HR global/ regional strategy, maximizing the use and value of our HR Systems and tools.
Support the HR functional ownership, governance and controls.
Partner with representatives of CIO, CTO, Regional SME's and application support teams
Provide best-practice guidance on Workday functionality, ensuring system scalability and adherence to legal and company compliance.
Co-ordinate and prioritise HR functional technology changes requests.
Participate in problem solving in relation to process, service, technology and data issues.
Creating and maintaining operational documentation in relation to the deployed HR technology and hand over into HRIS BAU and shared services.
The SME for how people data should be transacted and moved around between systems.
Supporting HRIS on best practice and continuous improvement in relation to HR systems and data.
Lead system implementations/ changes from project phase to BAU
Liaise with customers, colleagues, key stakeholders and third parties to manage system requirements
Lead data governance activities and audits
In-depth understanding of payroll processing
Work as part of a small team to support the business

Main duties and responsibilities:

Manage system performance issues and incident management
Configure changes i.e. new work schedules, new collective agreements, new paytype etc
Undertake all required trainings
Stay up to date with system releases and change in functionality
Managing and maintaining integrations
UAT- review scenarios to ensure functionality is compliant with HR Legislation and company policy/ processes. Complete testing.
Create the appropriate user documentation and procedures to support new implementations and changes, also assist in training on the updated functionality.
SME for HR Systems
Support with pay award configuration changes and data maintenance
Support and upload mass data changes
Communicates upcoming HR system changes
Work with regional process owners on regular basis to confirm upcoming needs, anticipates impact on change
Prepares cut-over plans for go-live of anything new
Manage position-based access in line with Company policy/ role framework/ GDPR
Raise any concerns/ risks appropriately
Work closely with the business and internal teams to drive improvements and build good working relationships
Manage annual maintenance activities i.e. two system releases annually.

Skills and Experience:

Essential

In-depth experience using HR/ Payroll Systems
Experienced in configuring changes in HCM, Time Tracking, Absence and/ orPayroll.

Experience managing multiple downstream systems, interfaces, annual upgrade/ patching activities
Experience implementing change/ new solutions to support the employee life cycle
UAT
Experience managing incidents
Experience with people data (HR & payroll)
Experience using reporting tools
Good communication skills
Good working knowledge of Excel Desirable

Experience using Workday/ SAP/ Oracle/ Peoplesoft/ Zellis
Experience in automation
Understanding of complex terms and conditions
Experience working in a similar role, ideally within a shared services environment
You will have an understanding of organisation and people data, ideally in a complex business environment working with multiple sets of terms and conditions.
Have good understanding of common HR processes with a track record and sound knowledge of HRIS solutions and utilisation of complex multi-site, multinational matrix type business environment.Behavioural Competencies:

Approaches goals and objectives with drive, energy and enthusiasm
Has a 'right first time' and 'can do 'attitude
Generates ideas
Delivers excellent customer service
Proactive approach to work and uses own initiative to implement improvements
Embraces new challenges, is hands on operationally and gets things done
Sets high standards of work for self, and team, and consistently achieves these
Commitment to good governance
Listens attentively to others' perspectives and provides constructive feedback and coaching
Adhere to core values

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants