Senior Events Executive

Vacancy details

Details

Senior Events Executive - Birmingham, Nottingham or Manchester

Vacancy type Specialist Level Mid Business area Support Duration Permanent Hours Full time Location Birmingham, Manchester, Nottingham Reference number J0032 Job title Senior Events Executive - Birmingham, Nottingham or Manchester Team Client & Marketing Vacancy owner Helen McPake

Reporting to: Events Manager

At Browne Jacobson, we’ve always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community, and business we serve.

With offices in Birmingham, Dublin, Exeter, London, Manchester, and Nottingham, we’re a UK & I based law firm with an international reach. Our sectors include health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer, and logistics.

We nurture talent at all levels and from every background and celebrate what makes people individuals. Law needs all voices to reflect the society it serves and we’re working towards social mobility, diversity, and inclusion in our firm - and our profession. We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive.

What is the working practice for this role?

The firm operates a set of core principles that guides our working practice. It’s called ‘One Firm, Wherever You Are’.

You might have enjoyed working from home and would like to split your time between there and the office/ other work locations. Others may be eager to return to the office on a more regular basis. We believe that a regular level of in-person contact is an important way to build connections with your colleagues, enhancing knowledge and idea sharing and enabling all of us to benefit from the vibrant office culture Browne Jacobson has to offer.

Our expectation is that, on average , you’ll work from home for no more than three days per week, with the remainder of your time either spent with your colleagues in the office or working from other locations as work demands dictate, e.g. courts, client offices, conferences etc. This is an average expectation over time and we know that there will be variations from week to week. Equally, there will be individual circumstances in which a different pattern of work is needed, for example as an agreed reasonable adjustment for colleagues with a disability or long-term medical condition.

We believe this approach:

• fits with our values and personality;
• will enhance our performance through greater flexibility;
• advances our ambitions as an inclusive employer – helping you better balance work and family/life commitments;
• offers opportunities to reduce our carbon footprint (travel, office services etc.), a key ambition underpinning our corporate sustainability plan.

Why is this role important and how does it fit into the team, department, and wider firm?

This role supports the Events Team to produce both internal and external events, digital and in-person, working closely with the Business Development Management Team and each of the Target Market Groups (TMG’s) to produce high quality, strategy focused events. The Senior Events Executive role is specifically significant to the success of the Events Team function in that they are closely and strongly supporting the Event Manager and leading on events, enabling the Manager to focus on more strategic elements for the team. The role also provides a supportive and knowledgeable contact for the Events Executives and Events Assistant providing support on a day-to-day basis as well as in the absence of the Events Manager.

What does the role involve?

• Oversee the delivery and events management processes for all marketing events from planning to delivery. Including leading kick off meetings, delegate management, delegate communications, management of stakeholders, onsite management, supplier management, post event admin and debrief meetings
• Independently lead on complex large events, regional activities, new event generation and design of the best possible activities in terms of communication, logistics and wider event experience
• Ensure that all internal and external live and digital events are successfully delivered and reflect the desired environment in terms of quality and experience
• Oversee the events marketing calendar, booking and planning up to 200 events and webinar per annum
• Support the Events Manager with the monthly planning meetings that are held with the Business Development Managers
• Work in collaboration with the Events Manager and Senior Events Exec to ensure consistency across all internal and external events
• Line-management responsibility
• Support key events on-site ensuring that all events run smoothly working with fee earners, stakeholders, and suppliers
• Support with the optimisation of processes around the delivery of events to ensure a seamless service to stakeholders and providing a high-quality advisory service to teams/individuals running their own events
• Develop and deliver all event support materials including event invitations, events packs, and all associated materials
• Support the Events Executives and Events Assistant with day-to-day planning and taking a lead on monitoring BAU events, chasing outstanding copy, approving invites, or making final decisions regarding event details
• Monitor the event pages on the firm’s intranet pages as well as the firm’s website and alert the digital team to any changes as necessary
• Support the Events Manager with the building and testing of new systems, proactively revisiting them, and offering solutions and improvements
• To be a supportive team player and role model to the Events Executives and Events Assistant showcasing knowledge and expertise as required
• Work closely with the rest of the Client & Marketing team to ensure events activity is joined up with other marketing channels where necessary
• Liaise with FOH teams and support them in their management of the smaller events, and ensure standards and systems are being upheld
• Support the Events Executives with the ordering and procurement of event merchandise and marketing materials
• Keep up to date with developments in the events and professional services industries (especially around event technology)
• Support with the continuous improvement of suppliers and consumables
• Ensure Browne Jacobson brand standards are always applied, to create a positive impression
• Pro-actively seek customer/client feedback with a view to ensuring 5-star service
• Provide cover for the FOH Team Leaders absence/holidays in emergency situations if required

Person specification

What technical skills are required for someone to be successful and enjoy the role?

• 5+ years’ experience in an events role preferably within a professional services company
• Digital event management experience as well as traditional methods
• Line management experience

• Will be degree educated with a marketing, or related degree

Advantageous skills

• Experience with webinar or online event platforms, ON24

• Experience with CRM systems in particular, Interaction
• Experience with email marketing systems, Vuture

• Excellent writing, attention to detail and communication skills

Who would be a good fit for this role?

As part of the events team, you would be expected to have the following skills and experience:

• Able to simultaneously project manage the logistics of multiple events

• Experienced line manager
  
• Experience managing budgets more than £10k

• Excellent communication and written skills
• Excellent organisation skills and proactive way of thinking
• A resilient character and thrives when working under pressure
• Ability to manage stakeholders at all levels

• Excellent attention to detail
• Confidence to push-back as and when required in a polite and consistent manner

• Diplomatic and good delegation skills
• Ability to utilise the Events Executives and Events Assistant appropriately
• Must be able to adapt their approach and style to reflect different situations/stakeholders
• Should have a good ability to identify tasks or situations where they can take the lead, and alleviate the pressure for the Events Manager as well as the Events Executive and Events Assistant
• Must have a ‘client focused’ approach
• Must have a ‘continuous improvement’ approach, always looking for opportunities to add value and improve the Events function
• Passion for events and the desire to learn

Closing date Friday, 16 June 2023 14:01 (UK time)