QA Administrator

Are you a highly organised and detail-focused professional with a strong interest in quality systems and regulated environments?

Smart4 Sciences are working with a leading pharmaceutical organisation to recruit a QA Administrator to support their Quality Management System (QMS) and wider QA operations.

About the Role

This role is responsible for supporting the Quality Management System (QMS) through effective control of GMP documentation. You will ensure all controlled documents are accurate, current, securely maintained, and compliant with MHRA expectations for a Specials manufacturing environment.

You will play a key role in safeguarding the integrity of a paper-based QMS and supporting the consistent, compliant release of pharmaceutical products. This position is also a strong development opportunity, with the potential to progress into a QA Officer role based on performance, competency, and business needs.

Key Responsibilities

Manage and maintain controlled GMP documentation throughout its full lifecycle (SOPs, batch records, forms, policies, specifications)
Ensure accurate version control, issuance, archiving, and withdrawal of documents
Maintain document registers and ensure only current approved versions are in circulation
Log, track, and support follow-up of deviations, CAPAs, change controls, complaints, and incidents
Maintain QA trackers and ensure timely updates and closure of quality records
Ensure batch record completeness and support documentation readiness for QA release
Ensure compliance with EU GMP and MHRA requirements while supporting continuous improvement of the QMS

Essential Requirements

Minimum A-Levels (or equivalent qualification)
Previous administrative or documentation-based experience in an office environment
Strong attention to detail and high level of accuracy when managing documentation
Excellent organisational and time management skills with the ability to handle multiple priorities
Confident user of Microsoft Excel and ability to work methodically within structured processes and regulated environments

Desirable Requirements

Degree in a scientific, pharmaceutical, quality-related discipline.
Prior GMP experience