Legal Team Secretary

Are you an experienced Legal Secretary seeking a prestigious opportunity within a leading regional law firm?

We are in search of a highly skilled and organised professional to provide comprehensive support to two senior solicitors while managing the daily operations of our office. This role is ideal for an individual who excels in a dynamic environment and is dedicated to delivering exceptional administrative support. As the Legal Secretary you will be instrumental in ensuring the seamless operation of our office.

Job Title: Legal Team Secretary
Salary: £30,000 - £34,000
Location: Midlands

Responsibilities:

• Schedule Management: Efficiently manage schedules and appointments for senior solicitors.

• Meeting Coordination: Coordinate and prepare for meetings, including drafting agendas and taking minutes.

• Correspondence Handling: Handle all correspondence, including emails, letters, and phone calls.

• Office Management: Oversee office supplies and facilities management to ensure smooth daily operations.

• Document Preparation: Prepare, format, and proofread legal documents and contracts.

• Client Interaction: Act as the first point of contact for clients, managing communications and ensuring a high level of client service.

• Billing and Invoicing: Assist with the preparation and processing of invoices, track billable hours, and manage accounts receivable.

• Travel Arrangements: Coordinate travel plans for legal staff, including booking flights, accommodations, and transportation.

• Research: Conduct legal research and gather information to support cases and projects.

• Confidentiality: Maintain strict confidentiality of all client and firm information.

• Team Support: Provide support to other team members as needed, including assisting with special projects and events.

Ideal Background:

• Experience: Experience as a Legal PA or in a similar role within a law firm.

• Skills: Exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

• Communication: Excellent written and verbal communication skills.

• Technical Proficiency: Proficiency in Microsoft Office Suite and legal research databases.

• Professionalism: Strong interpersonal skills and a professional demeanour.

• Adaptability: Ability to adapt to changing priorities and handle confidential information with discretion.