Associate Transactional Procurement Coordinator

Job Description

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#LI-DNI

Please note this vacancy is only available for Birmingham City Council employees that are under a S188 (Priority Movers and Lateral Movers).

Please note this vacancy is only available to Birmingham City Council employees.

Associate Transactional Procurement Coordinator (IT Buyer)

Permanent

Grade B - £28,598 - £34,434

Consultation grade - subject to formal evaluation under the Pay Equity Review

Working 36.5 hours per week

About the Role:

We are seeking a proactive, detail-focused and motivated Associate Transactional Procurement Coordinator (IT Buyer) to join our team at Birmingham City Council. This is an exciting opportunity to support the delivery of high-quality public services through effective, efficient, and robust transactional IT buying services and administration.

The role plays a key part in enabling and improving business value, quality and cost effectiveness across a range of public services within compliant public sector procurement regulations and delivering value for money for our residents. Supporting and managing the purchasing of IT hardware, software and associated peripherals, ensuring all expenditure is in line with internal governance and is well documented, working closely with cross functional stakeholders within our internal teams and our external suppliers, helping to support the council's strategic objectives and statutory regulations.

Key Responsibilities:

• Support the transactional IT Buying team and Head of DTS Business Operations, in the administration and coordination of technology related orders on behalf of multiple service areas.
• Maintain, Manage and monitor the DTS portal forms and technology catalogue, ensuring they are relevant and up to date.
• Managing all orders from request to closure through the DTS internal call monitoring tool, ensuring robust cost control and that all purchases are documented accurate and up to date.
• Responsible for raising requisitions with the Oracle HR and Finance system, goods receipting purchase orders and the management of related supplier invoices.
• Be a subject matter expert in related DTS internal processes, to be able to advise, ensure adherence, and manage the smooth delivery of all orders through distribution to P.OD.
• Liaise with internal stakeholders and external suppliers to build solid relationships, resolve queries and support service delivery.
• Contribute to reporting and audit requirements, ensuring transparency, accountability and assurance.

What We're Looking For:

• Experience in the purchasing of technology related products or procurement within a public sector or regulated environment.
• Strong organisational skills and attention to detail.
• Familiarity with public procurement legislation (e.g., PCR 2015/PA2023) is desirable.
• Excellent communication and stakeholder engagement skills.
• Proficiency in technology products and tools such as, Microsoft, P2P systems, e-procurement systems, Oracle and with a good level of IT knowledge
• Ability to work independently and as part of a team.

What We Offer:

• A supportive, diverse and inclusive working environment.
• Opportunities for professional development and career progression.
• Flexible working arrangements including some hybrid working.
• Access to Local Government Pension Scheme.
• Generous annual leave entitlement and employee wellbeing initiatives.

Please upload your up-to-date CV via the attachments part of your application, this is required for shortlisting. Unfortunately, we cannot consider any applications without a CV attached.

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.

We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.

For any informal enquires please contact: [email protected], quoting 3950.

Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Birmingham City Council is committed to safeguarding and promoting the welfare of our citizens and expects all staff and volunteers to share this commitment. You can view our Corporate Safeguarding Policy | Birmingham City Council here.

Sponsorship is not available for this post. Applicants must have the right to work in the UK that does not require employer sponsorship for the duration of the appointment.

Job Description and Person Specification

About Us

We are a disability confident employer and we encourage applicants with disabilities to apply. We also welcome applications from people with caring responsibilities and flexible working options will be considered.


Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed. Non-UK applicants (excluding Ireland) may need to apply for a visa from the UK Visas and Immigration (UKVI) and may require a Certificate of Sponsorship from Birmingham City Council for a skilled worker visa (if the job is eligible).