Document Controller - (2146)

About us

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.


We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You'll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the role

We're recruiting a Document Controller for our Central Region to manage project information across sectors such as science & research, healthcare, residential, commercial and mission-critical/data centres. You'll join a growing, collaborative team within an established firm that values development, flexibility and sustainability.


Working with our engineering teams, you will ensure the flow, accuracy and quality of information exchanged with external collaborators, maintaining clear and consistent documentation and managing uploads/downloads to project platforms. You will be based in our Oxford, Cambridge or Birmingham Offices.

If you're organised, technically literate and enjoy working with specialist engineers to deliver coordinated, high-quality design information, we'd like to hear from you.

In this key and varied role, you can expect to:

• Day-to-day distribution, storage and retrieval of electronic drawings and documents.
• Monitoring project external websites, uploading and downloading drawings and reports and distributing them to our team.
• Electronic issue and filing of drawings and other documents, including maintaining drawing registers and electronic drawing files.
• Converting incoming and outgoing drawing files to commonly usable file formats, as required.
• Pre-archiving and archiving of project documents.
• General administrative tasks.
• QA reviews of documents before upload.

About you

To be successful in this role you'll need:

• Ideally you will have a GCSE at Grade C or above in English, Maths, Physics, or similar numerate/science subjects.
• Enthusiastic, ambitious, and creative.
• As a consultant role, this job comes with a degree of autonomy and flexibility.
• A team player. Our excellent teams are the basis of our great work.
• IT proficient (Microsoft Office and databases) and highly organised, you have a keen eye for detail.
• With good communication skills, you will be confident communicating with people at all levels, able to build good working relationships.
• Desirable experience of AutoCAD and Revit would be beneficial.
• Desirable experience in the use of extranet document management sites.

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact [email protected].

If shortlisted, one of our recruitment team will be in touch to arrange a introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

We have updated our terms and conditions for candidates, click here to find out more.

Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.