Project Coordinator

About the Business
A fantastic opportunity to join a global property business based in Birmingham City Centre as a Project Coordinator. This is a brilliant chance to join a fast-paced, collaborative team during a period of significant growth, where you’ll play a key role in supporting client onboarding and mobilisation activity. The business offers super flexible working with only 1 day in the office a week, giving you a great balance between team collaboration and working from home.
Main Duties:
As a Project Coordinator, your main duties include:
Mobilisation & Demobilisation Support
* Establishing new file structures and folder systems for all incoming and outgoing transitions
* Building and maintaining action trackers across every mobilisation and demobilisation
* Archiving completed transition documentation and keeping the Master Tracker fully up to date
* Notifying relevant parties of new mobilisations for portal and system setup
Coordination & Stakeholder Communication
* Arranging mobilisation and handover meetings with all key stakeholders
* Issuing introduction letters and managing contact handovers with managing agents
* Distributing tenant welcome packs and ensuring all materials are accurate and complete
* Reviewing and chasing legacy transitions to keep progress moving
Data & Document Control
* Retrieving and storing documents from previous managing agent databases into internal systems
* Managing Letters of Authority (LOAs) – ensuring they are obtained, saved, and circulated correctly
* Gathering and storing EPC data for all relevant properties
* Producing copies of recent rent, service charge, and licence fee demands for new agents
Compliance & Regulatory
* Preparing RICS client bank letters and coordinating the signing and issuing process
* Completing LOLER letters and managing distribution via the surveyor
* Submitting PMA/DOC documentation to Compliance and ensuring correct filing
Systems & Database
* Obtaining Salesforce references from site teams and updating Yardi records accordingly
* Maintaining Yardi client, property, and suspense records to reflect transition status
* Supporting the Ratings team with Yardi setup for new clients and properties
Location / Office / Culture
The role is hybrid, with just 1 day a week in their modern office in Birmingham City Centre. The business is incredibly flexible in its working patterns, with a collaborative, inclusive culture that genuinely values its people. You’ll be part of a supportive team during an exciting period of growth.
What We Are Looking For
The ideal candidate will have:
* Strong organisational and coordination skills, ideally gained supporting projects or workflows involving multiple stakeholders
* Excellent attention to detail when handling documents, data, and structured processes
* Confident communication skills, with the ability to liaise across internal teams, clients, and external agents
* A proactive, adaptable approach, comfortable working independently in a fast-paced environment
* Some understanding of commercial property or basic property law is beneficial, but not essential
* Previous experience in an administrative, coordination, or operational support role
Why Join the business
* Super flexible hybrid working with only 1 day a week in the office
* Modern office in the heart of Birmingham City Centre
* Join a global business with strong progression opportunities
* Collaborative, inclusive team culture
* Be part of an exciting period of growth and mobilisation activity
About Us
We are a local accountancy recruitment specialist. We appreciate that roles are often online for a long period of time. If you want to check if this role is still live or just want more details before applying, call us directly.
Ref: BR69764