HR & Staff Administration Officer - Secondary School,...

A large, well-established secondary school in the West Midlands is seeking a professional and discreet HR & Staff Administration Officer to join its busy support team.

This is a pivotal role within the school, supporting leadership, teaching staff and external agencies to ensure that staffing processes run smoothly and compliantly. The school has a strong local reputation for staff retention, positive workplace culture and clear, well-managed systems.

The Role

You’ll provide day-to-day HR and personnel administration support, ensuring staff records are accurate, up to date and fully compliant with safeguarding and employment regulations.

Key responsibilities include:

• Maintaining staff personnel files, contracts and compliance records

• Managing recruitment administration, including adverts, references and onboarding

• Coordinating pre-employment checks (DBS, right to work, qualifications)

• Supporting absence monitoring and return-to-work processes

• Assisting with payroll changes, starters and leavers

• Acting as a first point of contact for HR-related queries from staff

You’ll work closely with senior leaders and external HR providers, ensuring processes are followed consistently and confidentially.

The School

This is a large, inclusive 11–18 school with a calm, professional working environment. Leadership values the contribution of support staff and understands the importance of strong HR systems in maintaining staff wellbeing and continuity.

The admin and HR team is collaborative, well-organised and supported by clear policies and procedures. Training is provided, and the school encourages professional development within support roles.

Who This Role Would Suit

This position would suit someone who:

• Has experience in HR, personnel or school administration

• Understands confidentiality and safeguarding requirements

• Is highly organised with strong attention to detail

• Communicates confidently with staff at all levels

• Can manage sensitive information professionally

Experience within a school or education setting is desirable, but candidates with strong HR or admin backgrounds from other sectors will also be considered.

What’s On Offer

• Term-time plus additional weeks, offering a strong work–life balance

• Supportive leadership and a positive staff culture

• Clear systems and realistic workloads

• Opportunities for training and progression within school operations

• A trusted role with real responsibility and impact

This is an excellent opportunity for a capable HR or admin professional looking to play a key role in the smooth running of a respected secondary school.